It’s all too easy to fall into a routine where things are forgotten about, or you find yourself wondering where you’ve left a particular document. However, in a busy office there shouldn’t be any room or tolerance for being unorganised as this could affect the smooth running of your business. If you feel like you or members of your office could do with a few tips on how to stay organised, read on to find out how you can easily change habits and become more organised in the office.
Lead by example
It’s all well and good asking your staff to be organised in the way that they work, but if you’re not leading by example then it’s hard for you to keep nagging them about it. Make sure that at the end of each day you’re clearing everything away and that everything has its own spot on your desk. Leading by example will inspire other staff members to keep their desks as organised as yours. Communicating with your staff members about how important it is to have an organised desk will also help, so make sure they know what you expect of them.
One of the biggest reasons for offices and desks becoming unorganised is because there is bits of paper and documents floating everywhere. Instead of buying in a plethora of ring binders to store important documents in, why not consider going paperless so that you can have everything you need on your screen? Templafy offer document automation software that can help you keep track of all of your documents in one easy to find and use application. Read more about how they can help you here https://www.templafy.com/document-automation-software/. Plus, going paperless will help with business as it’s a great way of contributing to the environment, and if potential customers see that you’re doing this, it will invite them in to use your services.
Sticky notes are a lifesaver in many different situations because of how convenient they are to have around the office. You might be on the phone and need to jot down a number, or you might be midway through a task and realise that you need to complete something else. Where do you turn? Sticky notes! Make sure that everyone in the office has a couple of pads of sticky notes so that they can be as productive as possible. They are an effective and cheap way of keeping your office organised!
Organise your drawers
Finally, make sure that you and everyone in the office are taking the time at least once a week or organise your drawers so that you can be sure that nothing has accidentally made its way in there and won’t be forgotten about. This will save you from coming across it at a later date and realising that you have very long overdue work to complete!